Standing Rules

Rainbow Naturist Brotherhood, Inc.

(Enacted by the Steering Committee on 5-6-2000; most recently amended by the Steering Committee on 8-02-2011)

RULE I — MEMBERSHIP PRIVILEGES AND RESPONSIBILITIES

ARTICLE 1.  Dues

1. Annual memberships are sold for a full twelve month period.  Dues for a single membership are $30.00.  Household memberships are $45.00 and available for two members living at the same address.
2. Any dues paid are not refundable.  If a household partnership is dissolved, each continuing member will be assessed an additional $10.00.
3. Monies received for New Year’s Eve new memberships and membership renewals shall be credited by the Treasurer as of the first day of January of the subsequent fiscal year.

ARTICLE 2.  Privileges

Membership in the Organization carries the following privileges:

1. Attendance at all official functions, provided that timely RSVPs are made and any admission fee is paid.
2. Special admission rates for official functions.
3. Participation in Rainbow Naturist Brotherhood’s organizational life, including voting privileges, as defined in these Standing Rules and in the Bylaws.

ARTICLE 3.  Responsibilities

Membership entails the responsibility to

1. adhere to the purposes of the Organization and to observe its rules and regulations; and
2. agree to keep confidential RNB mailings, membership directories and other information provided by RNB, and under no circumstance shall use such information with non–RNB members or for commercial purposes (see Non-Dissemination Agreement in Membership Application Form).

Any violation of rules and regulations may result in loss of membership.

ARTICLE 4.  Behavior and Etiquette

Members shall observe the following rules of behavior and etiquette:

1. When attending functions, members should provide a towel to sit on as well as their own gym bag or other container for clothing and personal articles.  Members are solely responsible for the safe–keeping of their personal valuables.  Under no circumstance shall Rainbow Naturist Brotherhood or the function’s host(s) be responsible for members’ personal valuables.
2. Non–members are welcome as guests and must sign a waiver of liability and confidentiality conditions when registering at a function.
3. All functions are au naturel.  The only exceptions to this rule are valid medical reasons or extenuating circumstances for guests.
4. Members and guests are expected to show mature and responsible behavior at all times and respect hosts’ premises and possessions at all functions.  Any offensive, rowdy, disorderly or violent behavior may result in immediate ejection from a function, and possible loss of membership.The following behaviors are specifically prohibited at Rainbow Naturist Brotherhood functions:
   1. Use of illegal substances.
   2. Inappropriate activity (after hours parties are at the host’s discretion solely).
5. Members and guests shall refrain from pursuing unwanted advances.
6. Due to legal considerations, overindulgence in alcohol and drunkenness are prohibited.  Alcoholic beverages shall not be provided by a host without prior approval of the President or Steering Committee.  Members desiring to consume alcoholic beverages at functions shall bring their own.
7. Members and guests shall smoke only as permitted by the function’s host(s) and only at a specifically designated area.
8. Photographs at functions may only be taken with the specific permission of those being photographed, and then only by a designated RNB photographer.
9. The membership directory is for use by board members only and must not be reproduced or distributed to non–members.

RULE II — VOTING PROCEDURES FOR STEERING COMMITTEE

ARTICLE 1.  List of Voters and Circulation of Ballots

The Secretary shall compile a list of all qualified voters as of the mailing date.  Ballots embossed with RNB’s Corporate Seal shall be sent to all qualified voters.  Voting instructions shall include the deadline date for receiving ballots, which is one week prior to the date of that year’s AGMM.  Ballots delivered after this deadline date shall not be included in the vote.  Ballots shall be delivered unopened to the Secretary who shall safeguard them until the date of the vote.

ARTICLE 2.  Processing of Ballots

No later than the date of the AGMM, a Tellers’ Committee consisting of the Secretary as Chair, or in his absence a Chair appointed by the President, and three other members who have been appointed by the Steering Committee to serve as a Tellers’ Committee shall process each ballot (if a member desires his ballot to be secret, he shall enclose it in a second envelope) as follow:

1. The ballot is examined for
   1. compliance with voting instructions in accordance with Article V, Section 4, Clause c of the Bylaws;
   2. verification of RNB’s embossed Corporate Seal.
2. The vote(s) contained on the ballot are tallied.
3. The results are certified by the Committee and reported to the Secretary.

RULE III — TREASURY OPERATIONS GUIDELINES

ARTICLE 1.  Bank Selection

The Treasurer shall have responsibility for ensuring an effective and convenient bank relationship so that all RNB accounts are handled with accountability.  The following factors should be incorporated in all bank selections:

1. Convenience and accessibility to the Atlanta metropolitan area
2. Minimization of service charges
3. Maximization of services offered

ARTICLE 2.  Deposits

It shall be the duty of the Treasurer to make deposits of RNB funds received at either the RNB post office box or at regular organizational functions within one week.  The other members of the Steering Committee may make deposits when called upon by the Treasurer.

ARTICLE 3.  Withdrawals

1. In addition to the Treasurer, the following members of the Steering Committee may have check signing privileges:
   1. President
   2. Vice President
   3. Secretary
   4. Two other designated Steering Committee members
2. In all circumstances, every check or withdrawal made from any RNB bank account shall bear the signature of no less than TWO authorized signing Steering Committee members.  It shall also be a requirement that at least one of those signatures be that of either the Treasurer or the President.
3. Member expenses – The Treasurer shall be responsible for the reimbursement and/or payment of Organizational expenses incurred on behalf of the Organization by the members.  He shall be the recipient of all expense reports and requests for reimbursement.  He will subsequently issue reimbursement checks or cash related to those expenses that fall within approved budget expense lines.
4. Treasurer’s expenses – the Treasurer will pay the expenses of his office or other budget lines, as budgeted, by issuing checks directly to the parties owed monies based on invoices issued to RNB.  For out–of–pocket expense reimbursements, the Treasurer will prepare an unsigned check, payable to himself, based on his tallied expenses and accompanying receipts from a prepared expense report and submit these items to TWO other authorized signing Steering Committee members for signature and return.
5. RNB expenses – The Treasurer will manage all disbursements and accounts payable of RNB.  The RNB post office box address shall be considered the accounts payable address for RNB.

ARTICLE 4.  Monetary Activities — Fellowship and Special Events

1. At the direction of the Treasurer, the Finance Committee will coordinate all clerical and monetary activities relating to any fellowship or special event.  This shall include but not be limited to:
   1. Cash receipts from registration activities
   2. Cash disbursements from direct event expenses
   3. Cash receipts from membership applications
   4. Cash receipts from the sale of merchandise or other items.
2. The Treasurer may direct the members of his Committee or the other Steering Committee members to disburse fellowship or special event expenses based upon the cash receipts of the event.  Disbursements are to be made ONLY upon receipts tendered and ONLY when directly related to the event.  These disbursements can be tendered in either cash or check, at the discretion of the Treasurer.

ARTICLE 5.  Budgetary Maintenance and Enforcement

1. RNB will purchase the appropriate software for the Treasurer to maintain and update the treasury files and budgetary activity.  This expenditure shall be approved by a majority vote of the Steering Committee.
2. The Treasurer on a regular schedule shall update the other Steering Committee members who so desire with current copies of the treasury software files which, at a minimum, shall be quarterly.

ARTICLE 6.  Further Guidelines

1. The RNB post office box shall be the recipient of bank statements for all RNB bank accounts.
2. Unless approved by a majority of the Steering Committee, there shall never be an issuance of a treasury check made payable to “Cash”.
3. Check stock possession – Under all circumstances, it is desirable that the Treasurer retain sole possession of the RNB check stock and bank account documents.  In the event that the Treasurer is unable to perform his duties due to travel or other circumstances, the treasury operations of RNB must still continue.  To this end, the necessary corresponding bank account documents may be transferred to the following authorized signing Steering Committee members in the following order of priority:
   1. President
   2. Vice President
   3. Secretary
4. Any budgetary expense on behalf of RNB exceeding $100.00 either individually or cumulatively in an expense submission, unless specifically described in the approved Budget, must be referred to the Treasurer for authorization.  The Treasurer may, at his option, refer this to a vote of the Steering Committee for majority approval.  In the event that the Treasurer deems the time of the next meeting of the Steering Committee too distant, he may opt to refer this to a polling of the majority of the Steering Committee which shall always attempt to include the President.
5. Any member of RNB may bring a complaint related to financial dealings to any member of the  Steering Committee for due consideration by this body.
6. There shall be a non–sufficient funds (“NSF”) fee of $25.00 for any check returned to RNB accounts.  Subsequent to the repayment of the original check and additional NSF fee, for a period of one year, there shall be no instrument accepted from the responsible party to RNB accounts except for:
   1. Certified money orders.
   2. Cash.
7. Audits or verifications of financial accounts may be called from time to time.

RULE IV — PROCEDURES FOR INDEMNIFICATION

ARTICLE 1.  Conditions for Indemnification

Each person who is entitled to indemnification under Article XIII, Sections 1 and 2 of the Bylaws shall receive reimbursement for liabilities and advancement of expenses under the following conditions:

1. As soon as reasonably practicable and in any event promptly upon receipt by any entitled person of any proceedings to which he intends to assert a claim against the Organization; the person shall file a written claim with the Organization setting forth with specificity the circumstances upon which his claim is based and the nature and extent of any then outstanding expenses incurred by him, and advising the Organization of the name and address of any counsel selected by him.  If a proceeding has been commenced, he shall also enclose a copy of the complaint or other document initiating such proceeding.
2. The Organization shall advance or reimburse the entitled person for all reasonable expenses incurred by him in advance of the final disposition if
   1. It has received a certified copy of an order issued by the court in which the proceeding is pending, or any other court of competent jurisdiction, authorizing the reimbursement of such liabilities or the advancement of expenses.
   2. Its Steering Committee has made a determination by a majority vote of a quorum consisting of Steering Committee members not at the time parties to the proceeding or the transaction giving rise to the claim that the person’s claim does not appear to be a non–indemnifiable claim (Article 2 of this Rule specifies some of these); and the Steering Committee has received from the person: a written affirmation of his good faith belief the claim is in fact not a non–indemnifiable claim , and a written undertaking to repay any advances should it ultimately be determined that the claim is in fact a non–indemnifiable claim.
   3. Notwithstanding any other provision of this Section 2, if the person is successful on the merits or otherwise, in defense of the proceeding, or in defense of any claim, issue or matter therein, the Organization shall reimburse the person for any outstanding liabilities incurred in connection therewith, and shall discharge any undertaking to repay expenses which may have been required in subparagraph b. above.
   4. The Organization’s undertaking to provide indemnification in accordance with this Article shall be conditioned upon the person’s written agreement to assign to the Organization, to the extent of the Organization’s indemnification of the person for expenses, any amount awarded and paid to the person pursuant to a proceeding in order to provide restitution for expenses incurred by the person.

ARTICLE 2.  Limitations on Indemnification

The Organization shall not be liable to indemnify any person covered in Article XIII, Sections 1 and 2 of the Bylaws if any of the following apply:

1. The person is entitled to or has otherwise actually received payment (under any insurance policy, agreement, vote or otherwise) of the liabilities otherwise indemnifiable under this Article.
2. The person pays in settlement of any proceedings without the Organization’s written consent, which consent shall not be unreasonably withheld.
3. Any judicial award is granted against the person in a proceeding if the Organization was not given a reasonable and timely opportunity to participate, at its expense, in the defense of such person in such proceedings.
4. The Organization has purchased and maintains insurance to cover any of its liabilities to indemnify under the provisions of Article XIII, Section 4 of the Bylaws, and the insurance policy for whatever reason does not cover indemnification for which the person makes a claim.
5. The person makes a claim with respect to any liability for which indemnification is expressly prohibited under applicable Georgia law.
6. The person has engaged in deliberately or potentially criminal behavior.